July 28, 2022 2 min read

Customer complaints arise when the customer's needs and expectations are not met in terms of products or services. These scenarios are normal and part of doing business. However, hearing and paying attention to these concerns is important as it will help us improve and address additional future complaints. After all, we aim to provide a great and satisfactory service. At The Nail Bar, we strive to ensure that the customer complaints process is managed effectively and consistently.

Here are The Nail Bar Five Step Process for Dealing Customer Complaints
1. Responding & Paying Attention

When we receive your complaint, we respond and acknowledge your message immediately. We listen and pay attention to details to ensure we understand the issue.  We take all your concerns seriously as we believe listening and understanding will help us build a better relationship with you.

2. Gather and Review Information

To resolve any issues quickly, we gather information. This will help us figure out where and what went wrong and what needs to be addressed. We may ask you to provide pictures or videos, to use as a reference to further understand what kind of concern we were dealing with. We check your appointment history to see who completed your service, In order to implement corrective action if required.

3. Present Solution

After gathering sufficient details and identifying the cause, we resolve the issues with the best solutions. This step lets you know we are willing to take ownership of the issue and take action to resolve it within our company's guidelines. We will make a follow-up call or message to ensure you are satisfied with the solutions.

4. Log and Track Complaints

We log and keep track of customer feedback to improve our service quality. This is important and helps us monitor how often we receive recurring concerns and use this information to find long-term solutions to prevent a recurrence.

5. Log and Track Complaints

Finally, we see this as a learning experience. Your feedback allows us to learn where we lack and can do better to improve the quality of our service. We see the experience as an opportunity to enhance the skills of our staff by letting them undergo servicetraining and assessment.

Taking the time to address your concerns means so much to us. We are glad to know your positive or negative experiences. Your feedback is valuable, and we truly appreciate your input.

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To find more about our company, service and products,  visit The Nail Bar Beauty & Co


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